Job Description
Program Specialist- QA & Compliance - Big Brothers Big Sisters of Miami
About Big Brothers Big Sisters (BBBS) of Miami:
BBBS of Miami is an award-winning, innovative organization that ignites the potential within each child and advocates for them to explore the endless possibilities of what they can accomplish.
Our Vision
All youth achieve their full potential.
Our Mission
Create and support one-to-one mentoring relationships that ignite the power and promise of youth.
Since 1958, BBBS of Miami has been South Florida's premier mentoring organization, preparing future leaders in the community by matching youth (Littles) with committed adult mentors (Bigs). These relationships empower Littles to become productive members of the community.
Program Specialist- QA & Compliance provides administrative and compliance support to ensure that BBBS of Miami maintains strong oversight of all funded programs. This role assists with the organization, monitoring, and reporting of grant deliverables, and supports the Manager of Grant Compliance in maintaining compliance with funder requirements and agency policies.
Duties & Responsibilities
- Maintain accurate and organized contract and grant files with consistent documentation standards.
- Assist in tracking deadlines for reporting and compliance deliverables.
- Support the preparation of narrative and financial reports to public and private donors in coordination with the Manager of Grant Compliance, Finance, Development and Program teams.
- Help ensure compliance with federal, state, local, and private funder regulations and BBBS policies.
- Assist with data collection and entry into compliance and grant tracking systems, ensuring accuracy and timeliness.
- Provide administrative support for grant audits, monitoring visits, and internal quality control reviews.
- Upload MOUs and documentation into BBBS's CRM system and maintain reporting calendars.
- Collaborate with program staff to gather required documentation and provide guidance on compliance requirements.
- Support the Manager of Grant Compliance in monitoring sub-awardee compliance with reporting and documentation requirements.
- Perform other duties as assigned.
Qualifications
- Bachelor's degree preferred, or equivalent combination of education and relevant experience.
- One (1) year of experience in grants administration, compliance, nonprofit program support, or related field.
- Strong organizational and attention-to-detail skills.
- Ability to track multiple deadlines and follow established processes.
- Familiarity with federal, state, or local government funding agencies a plus.
- Strong computer skills; proficiency with Microsoft Office and CRM/databases.
- Experience with Salesforce a plus
- Ability to work collaboratively across departments.
Location
This is an on-site position based in Miami, Florida, at BBBS of Miami's headquarters at 550 NW 42nd Avenue Miami, FL 33126. Minimal local travel may be required.
Compensation
The Grants Compliance Specialist is a non-exempt hourly position. This position reports directly to the Director of Enrollment. Salary range: $40,000-$48,000, depending on experience.
Equal Employment Opportunity
BBBS of Miami is an equal opportunity employer and is committed to providing applicants and employees with a diverse, equitable and inclusive environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications.
Background Clearance
BBBS of Miami, mandatory complete FDLE background clearance on all employees' pre-employment and tri-annually thereafter. The Agency adheres to all applicable Federal, State and Local Laws regulating the use of backgrounds for the purpose of employment, along with the Standards of Big Brothers Big Sisters of America.
Equal Employment Opportunity:
BBBS of Miami is an equal opportunity employer and is committed to providing applicants and employees with a diverse, equitable and inclusive environment free of discrimination and harassment. All employment decisions at BBBS of Miami are based on business needs, job requirements and individual qualifications, without regard to age, ancestry, color, disability (mental and physical), gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, or any other status protected by the applicable law.
Drug-Free Workplace
Big Brothers Big Sisters is committed to being a drug-free employer. Although some State/Local Laws permit the use and possession of marijuana for both medical purposes and recreational use, Federal Law does not. Where the State Law and Federal Law differ, Big Brothers Big Sisters of Miami will typically comply with Federal Law and that is our position regarding marijuana. Following Federal Law, and in the absence of State/Local Law to the contrary, Big Brothers Big Sister of Miami considers marijuana to be an illegal drug for the purposes of our policies. Therefore, the legalization of marijuana does not affect Big Brothers Big Sisters of Miami rights to enforce our drug and alcohol policies, including our drug testing policies. Testing positive for marijuana may result in disciplinary action, up to and including termination of your employment.
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification; it is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Job Tags
Hourly pay, Contract work, Work at office, Local area,